The responsibilities for the Vice President of Communications' Directors are below

Director of Advertising

The Director of Advertising is responsible for promoting the benefits of the chapter to organizations located in the Central Virginia area for the purpose of advertising the chapter and all of its events. Advertising includes a presence on social media, print ads, emails and any other venues of communication with our membership and prospects.

    • Partner and coordinate activities with the Director of Advertising on special events/activities
    • Develop press releases and place advertisement in local newspapers, radio, television, and other media of chapter meetings, events, workshops, seminars, and vendor shows
    • Submit information on chapter activities and general membership meetings for publication in "Partner" society's newsletters, Webpage, etc.
    • Provide marketing support to other chapter officers as needed to advertise and promote chapter activities
    • Prepare monthly status reports
    • Maintain and deliver all permanent records to the position successor as required
    • In conjunction with the VP of Communications, prepare annual budget, track income and expense items, and report progress against the budget
    • Prepare the annual survey, set delivery strategy, track and compile responses, and distribute for chapter officer review and membership general information
    • Social Media

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Director of Correspondence

The Director of Correspondence/Newsletter will lead and direct the Correspondence/Newsletter committee. They will work with the VP of Communications in maintaining a chapter Correspondence/Newsletter plan

    • Manage and publish the bi-monthly newsletter, establishing volunteer committees as required
    • Solicit and/or write articles for the bi-monthly newsletter
    • Coordinate with chapter President on announcing open positions at monthly chapter meetings
    • Notify membership of PMI CVC events, elections, job postings, and other communications via the newsletter
    • Prepare monthly status reports
    • Respond to comments and questions

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Director of Membership

The Director of Membership is responsible for the collecting and disseminating membership statistics and information, for welcoming new members, and following with members on membership issues.

    • In partnership with the VP of Communications, develop and track an annual membership plan
    • Welcome new members (send letters, provide gifts, invite them to the chapter meetings and other events)
    • Hold Orientations for new members
    • Run "New Member Welcome Pass" Program
    • Manage "guest pass" program
    • Follow-up with members that do not renew membership to determine reason for non-renewal
    • Contact prospective members
    • Provide information about the chapter at events, and follow up with member information requests
    • Address Member question
    • Obtain current CRS files as needed for use in analyzing membership statistics and reporting membership totals
    • Obtain current CRS files as needed for use in mailing Chapter event notices, newsletters and the Annual Report
    • Analyze statistics on members, new members, non-renewal and transfers, and new certifications (PMP, etc.)
    • Manage information display at chapter events; keep the information current and relevant
    • Survey members concerning their view of the Chapter

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Director of Outreach

The Director of Community Outreach will lead and direct the Community Outreach committee. They will work with the VP of Communications in maintaining a chapter Community Outreach plan.

Organizational (Corporate/Community/Academic) Outreach Programs

The PMI CVC Organizational Outreach Program spreads awareness of PMI and the Project Management profession to public and private enterprises, government agencies, academic institutions and other associations. Organizational Outreach objectives:

    • Enhance executive-level awareness for the Chapter and its members
    • Enhance IT recruiters awareness for the Chapter and its members
    • Enhance sustained sponsorship for PMI CVC events and its programs

Strategic Alliances

Strategic Alliances - Form alliances with other professional organizations in central Virginia to promote, advance and reinforce professional project management practices and principles

Project Management Institute Educational Foundation

Advance goals of the Project Management Institute Educational Foundation by making use of their repository of project management educational resources and programs for social, educational and charitable outreach in central Virginia and  the PMI Education Foundation website.

Chapter-To-Chapter Program

The PMI CVC Chapter-to-Chapter Program is focused on establishing and maintaining a series of relationships between our Chapter and other chapters in the U.S. The goal of these relationships is to broaden the perspectives of our members. Activities may include exchanging speakers, exchanging membership and sharing information.

    • Serve as central point of contact for Community Outreach for the Central Virginia Chapter
    • Prepare monthly status reports/ slide presentations for chapter board/Dinner meetings.
    • Maintain and deliver all permanent records to the position successor
    • Participate in the preparation of the annual budget, track income and expense items, and report progress against the budget to the VP of Communications

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Director of Sponsorship

The Director of Sponsorship is responsible for promoting the benefits of the chapter to organizations located in the Central Virginia area for the purpose of obtaining corporate commitment in the form of membership, donations, and sponsorship for chapter-related events.

    • Responsible for filling the committee with interested volunteers
    • Lead and develop the committee
    • Provide monthly updates to the VP of Communications
    • Promote PMI with corporate representatives and other professional organizations
    • Solicit chapter sponsorship requests from businesses in the area:
      • Select organizations with a tie to PMI or Project Management
      • Select organizations with a tie to leadership or volunteer organization management?
    • Create professional correspondence
    • Manage PMI CVC website to ensure sponsorship advertising is listed
    • Ensure timely payments from sponsors
    • Partner with the Board and Directors on special events
    • Prepare annual budget request, track income and expense items, and report progress against the budget

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Director of Volunteerism

The Director of Volunteerism will lead and direct the Volunteer committee. They will work with the VP of Communications in maintaining a chapter volunteerism plan that enables successful staffing of chapter committee directorships, committee positions and ad hoc tasks as requested and/or identified by the VPs or their Directors.

    • Serve as central point of contact for volunteers for the Central Virginia Chapter
    • Encourage volunteerism within the Central VA Chapter
    • Maintain a current file of open/requested positions by area/board position
    • Maintain a chapter volunteerism plan to enable successful staffing of committee and/or ad hoc volunteers
    • Coordinate with chapter President on announcing open positions / tasking request at monthly chapter meetings
    • Coordinate with Director of Membership to contact new members to encourage volunteerism with the Central Virginia Chapter
    • Recruit members for open volunteer positions and see if they are interested in future open volunteer positions
    • Develop a list of potential volunteers for future needs from the new member and established member solicitations; identify member name, area of interest, amount of time available, special conditions, and contact information; and share potential volunteer list with the Board
    • Coordination of the annual PMI CVC Volunteer recognition celebration in conjunction with the Director of Programs
    • In coordination with the VPs and Directors, obtain and maintain an active listing of all chapter volunteers; this listing will include at a minimum name, committee, role/task and starting and finish dates
    • Implement and Support PMI Volunteer Relationship Management System (VRMS)
    • Prepare monthly status reports for slide presentations (announcements and marketing presentations) on Volunteerism opportunities for presentation at chapter board meetings

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Director of Social Media

The Director of Social Media will lead and direct the Social Media committee. They will work with the VP of Communications in maintaining a chapter social media plan that enables successful staffing of chapter committee directorships, committee positions and ad hoc tasks as requested and/or identified by the VPs or their Directors. The Director is responsible for implementing, optimizing, moderating and maintaining social media for the chapter in line with the chapter’s social media policy, communication/marketing plan and PMI’s Social Media Guidelines and brand standards for Chapters.

    • Follow the chapter’s social media strategy and social media policy
    • Ensure compliance with PMI’s Social Media Guidelines and brand standards for chapters
    • Provide leadership to other teams on the most effective methods of using the Chapter social media presence for their needs
    • Stay abreast of social media trends and technology and advise the Chapter if and how to leverage them
    • Learn about tools and applications that can enhance and/or automate social media activities
    • Work closely with Director of Web Content and Director of Newsletters for the integrity and effectiveness of communications
    • Content creation as necessary, including posts, tweets, pins, pictures, infographics, videos, multimedia
    • Curate content, finding and sharing information of interest to the Chapter’s audience while respecting copyright laws
    • Respond to social media comments, concerns and complaints in a professional manner
    • Advise on the best way to integrate social media in the Chapter’s website, marketing campaigns and content publishing
    • Create and manage social media campaigns tailored to the specific needs of the Chapter
    • Monitor and post on behalf of the Chapter to other people’s blogs, social sites and so forth to develop new relationships. Reach out to online communities to build Chapter brand awareness
    • Elevate the profile of the project management profession by disseminating PMI’s thought leadership and research to a regional audience
    • Develop or update a succession plan and training materials for this volunteer role

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Chapter Membership

Total Members 1760
New members this year 275
PMP® Members 1233
CAPM® Members 24
PgMP® Members 4
PMI-SP® Members 3
PMI-RMP® Members 9
PMI-ACP® Members 56
PfMP® Members 1
PMI-PBA® Members 2
Breakdown by type  
Individual Members 1711
Student Members 36
Other Members 12
PMP/CAPM/PgMP/PMI-SP/PMI-RMP/PMI-ACP/PfMP/PMI-PBA are registered marks of the Project Management Institute, Inc.